Plymouth Industries is a leading Wisconsin-based manufacturer of custom metal fabrication and material handling solutions, serving a wide range of industrial markets. We are seeking a highly organized, detail-oriented Office Assistant to support daily administrative operations and contribute to the efficiency of our growing team.
This role is ideal for someone who thrives in a fast-paced manufacturing environment, enjoys supporting multiple departments, and takes pride in keeping operations organized and running smoothly. The Office Assistant plays a key role in office administration, HR coordination, and data entry functions that directly support production, accounting, and leadership.
Compensation:
• $15-20/hour (based on experience)
Job Duties:
Office Administration
• Serve as the primary point of contact for all office inquiries (phone, email, and in-person visitors).
• Maintain a clean, organized, safe, and well-stocked office environment.
• Order and stock office supplies and coordinate with vendors as needed.
• Provide administrative support to leadership, including calendar management, travel arrangements, and correspondence.
• Draft and distribute internal communications, company memos, and newsletters.
• Maintain accurate filing systems (digital and physical).
• Assist with general clerical duties and cross-departmental support as needed.
HR & Recruiting Support
• Coordinate interview scheduling between candidates and management.
• Assist with applicant communications and documentation.
• Support onboarding paperwork and general HR administrative tasks.
Data Entry & ERP Support
• Create and maintain job entries within the company ERP system.
• Create finished good material IDs and template jobs.
• Correct employee time tracking discrepancies and provide employees with weekly hour summaries.
• Conduct monthly Time Variance Audits to ensure payroll accuracy and data integrity.
• Maintain confidentiality and accuracy in all employee and job-related data.
Requirements:
• Proficiency with ERP software systems (JobBOSS is a plus).
• Strong organizational skills and attention to detail.
• Professional communication skills (verbal and written).
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to manage multiple tasks and prioritize effectively.
• Comfortable working in a manufacturing office environment.
• High level of discretion with confidential information.
• Self-motivated with a proactive, problem-solving mindset.
Experience:
• 1–3 years of administrative or office support experience.
• Experience in a manufacturing or industrial environment is a plus.
• Familiarity with ERP systems and time-tracking software preferred.
• Basic understanding of HR or recruiting processes is beneficial.
Education:
• High school diploma or equivalent required.